Accounting Procedures Handbook

18 PROCUREMENT Access) where each job is assigned a job number. • The job number is used to track the job through completion. • If the job is expected to be completed within 24 hours of receipt of Print Shop Request, the job will be completed and entry into the Print Shop Accounting Software will follow. 3. Reporting: The Print Shop Accounting Software (Microsoft Access) program provides the following reports which are utilized for ongoing tracking/ monitoring and analysis purposes: • Pending Jobs • Job Order • Status • Statistical • Billing 4. Billing: • At the end of each month all completed jobs are billed via the Billing Report. The Billing Report is forwarded to the Procurement Manager for review. • The Procurement Manager forwards the Billing Report to the Accounting Manager for actual billing and posting to the G/L Accounting System.