Accounting Procedures Handbook

TABLE OF CONTENTS SECTION PAGE(S) 1. Introduction.................................................................................................................. 3 - 4 2. Legal Authority ............................................................................................................ 5 - 7 3. Governance ................................................................................................................. 8 - 10 4. Internal Control ....................................................................................................... 11 - 16 5. Organizational Structure ........................................................................................ 17 - 18 6. Audit.......................................................................................................................... 19 - 23 7. Chart of Accounts .................................................................................................... 24 - 27 8. Financial Reporting and Control ........................................................................... 28 - 30 9. Budget Process ......................................................................................................... 31 - 36 10. Revenue ..................................................................................................................... 37 - 42 11. Assets 11.1 Petty Cash ......................................................................................................................... 44 11.2 General Checking ............................................................................................................. 45 11.3 Investments ................................................................................................................46 - 49 11.4 Accounts Receivable..................................................................................................50 - 55 11.5 Capital Assets ............................................................................................................56 - 70 12. Liabilities .................................................................................................................. 71 - 76 13. Fund Balance............................................................................................................ 77 - 79 14. Special Revenue Fund 14.1 Grants Accounting .....................................................................................................81 - 84 14.2 Medical Assistance ....................................................................................................85 - 87 15. School Construction Fund....................................................................................... 88 - 91 16. Food Service Fund 16.1 Cafeteria Point-of-Sale System..................................................................................93 - 94 16.2 Cafeteria Inventory ........................................................................................................... 95 16.3 Cafeteria Accounts Payable .......................................................................................96 - 97 16.4 Food Service Reporting ...........................................................................................98 - 100 17. Trust and Agency Funds 17.1 Student Activities Fund .................................................................................................. 102 17.2 Scholarship and Award Funds ........................................................................................ 103 17.3 Pensions and Other-Post-Employment Benefits (OPEB) .......................................94 - 110 18. Procurement ......................................................................................................... 111 - 116 19. Payroll Accounting............................................................................................... 117 - 127 20. Record Retention and Disposition...................................................................... 128 - 131 21. Travel and Other Employee Expenses ............................................................... 132 - 134 22. Risk Management ................................................................................................ 135 - 138 23. Appendices............................................................................................................ 139 - 140 END