Accounting Procedures Handbook

7 CHART OF ACCOUNTS Job Ledger (JL) The JL ledger identifies Job Cost/Project accounting associated to specific General Ledger Funds. Defining JL to GL associations guarantees postings to the Job Ledger will always hit the appropriate General Ledger and Fund for accounting. B. Each Fund contains defined Account Numbers that are a combination of an Organization Key (KEY) and an Organization Object (OBJ) code that are used for data entry and reporting. 1. Organization KEY – The KEY represents an appropriate combination of organization parts. a. Fund b. Site c. Cost Center d. Grant number e. Program f. SA Activity Base g. SA Activity Type h. JL Project i. JL SubProject j. JL Fund Source k. JL Type l. JL Responsibility m. JL Project Group n. JL Job Site 2. Organization OBJECT – The Object represents an appropriate combination of organization groups. a. State Classification • Class 1 - Financial Resources (Revenue) • Class 2 – Expenditures • Class 3 – Assets • Class 4 – Liabilities • Class 7 – Fund Balance/Retained Earnings b. Custom (Local) Program Number • State Category • State Program • State Activity c. Custom (Local) Sub Object • State Object • State Sub Object • Local Sub Object • To obtain or review a comprehensive Chart of Accounts, or the General Account Structure Report, please see the Accounting Manager V. REFERENCE DOCUMENTS AND SOURCES • MSDE Financial Reporting Manual for Maryland Public Schools • The Annotated Code of Maryland, ED, § 2-303(b) • The Annotated Code of Maryland, ED, § 5-114 • The Annotated Code of Maryland, ED, § 5-202(a)