Accounting Procedures Handbook

CAPITAL ASSETS 11.5 ASSETS Next run the FA1010: Reconciling Physical Inventory and FA1010CARL: CARL Reconciling Physical Inventory. If both match, it’s easiest to use the FA1010CARL. Sometimes the FA1010CARL will have duplicates due to multiple account numbers used on an invoice. In that case, it is best to use the FA1010 report. In a perfect world and very rarely, the FA1010 or FA1010CARL report will match the AP3001FA in total. Oftentimes it will not and it is because there will be assets on the AP3001FA report that for some reason did not make it into the FA database. This is when they need to be added. To double-check that they are not already in the FA database, first do a search on the invoice number or PO number. If it produces no results, it needs to be added. It’s best to pull a copy of the invoice before adding the asset. This can be done by pulling up APOHBTUB and doing a search on the invoice number as seen below: