Accounting Procedures Handbook

FOOD SERVICE REPORTING 16.4 FOOD SERVICE FUND Once approved by the Food Service Supervisor the claim data must be submitted electronically on the MSDE website (http://fnsweb.msde.state.md.us/Logon.asp). 2. The MMFA claim forms are transmitted from the state at the beginning of each fiscal year. Enter data in the form according to each MMFA school. Enrollment numbers are available in the Student Management Software. • Steps to process MMFA monthly claim (Maryland Meals for Achievement) Served each day, Monday through Friday For participating schools: Enrollment numbers are pulled from VBoss enrollment summary report. Managers at each school send report weekly claiming meals served. This report is generated by student enrollment and attendance. Totals are recorded daily. This supplies the number of operating days. At the end of the month, all weekly reports are consolidated onto a monthly chart. This chart shows totals per school and broken down by eligibility. These are the totals entered on the monthly claim. (Also make a copy to be used for the MSDE monthly claim.) Save the MMFA monthly claim spreadsheet for the current claim month. Exp: MMFA Claim.Wicomico.Sept.10. Enter the required data. Save and print copy. Food & Nutrition Services Director reviews report and signs. This copy is filed with all support documents. Email claim to: MMFAClaim@msde.state.md.us 3. The FFVP claim forms are transmitted by the state at the beginning of the fiscal year, with beginning balances. a. Steps to process FFVP monthly claim (Fresh Fruit and Vegetable Program) Served each day Tuesday through Thursday For participating schools: Enrollment numbers are pulled from VBoss enrollment summary report. The Food Service Area Manager prepares a calendar monthly. This shows number of days the program served. This calendar is also used to determine cost of product served. The product served is traced to vendor invoices. Copies are made of vendor invoices. Managers complete employee’s hourly time report for all employees preparing for the FFVP. These reports are used to total hours used for the program. Multiply by hourly rate for labor cost. Administrative labor averaged at one hour per school per month. Open the FFVP monthly claim spreadsheet. Enter the required data for the current month. Save and print copy. Food & Nutrition Services Director reviews report and signs. This copy is filed with all support documents. Email claim to: FFVPClaims@msde.state.md.us • Edit Service Report All editing should be done by cafeteria manager prior to closing out for the day. If an error is discovered after the terminals are closed, the cafeteria manager notifies the food service office of the error. The Tech specialist will make the correction. • Examine Service Reports